FAQ

Registration

Q:When does registration open?

Registration opened in January 2019. Please register here

Q:How do I register for conference?

Please register on our official website, click here.

Q:What are the onsite registration hours?

  • Tuesday, Nov. 5 - 9 a.m. ~ 5 p.m.  (1st Floor of KEC)
  • Wednesday, Nov. 6 - 8 a.m. ~ 5 p.m.  (3rd Floor of KEC)
  • Thursday, Nov. 7 - 8 a.m. ~ 5 p.m.  (3rd Floor of KEC)

Q:What is included in registration?

The full registration fee includes all plenary, workshops, gala dinner (Nov. 5), lunches (Nov. 6-8), and study tour (Nov. 8)

Q:What meals are provided?

  • 11/5 first day of conference, a gala dinner are provided for full registration participant.
  • 11/6 tea and coffee all day, lunch and breakout tea time.
  • 11/7 tea and coffee all day, lunch and breakout tea time.

Q:When will the gala dinner be held?   Where is the location?

The gala dinner will be held in the grand plaza of venue (Kaohsiung Exhibition Center).   It starts from p.m. 17:30 ~ 20:00. on Nov. 5. (Tue.) 

Q:When is the deadline for registration?

1st Oct., 2019

Q:My proposal for workshop has been selected, should I register?

Yes, if you are making a presentation at the conference, it is essential that you register according to the author registration deadline of Apr. 30th. If you do not register by this date, your material will be automatically excluded from the final conference program.

Q:Is it possible to register for one day at a reduced rate?

Day registration is possible with but receptions tickets or discounts are not included.

Q: I have completed the online registration form. When should I expect to receive confirmation?

All registrations are confirmed by email after you have completed the online booking process. You will receive confirmation of your booking by email. If you do not receive this email please contact the conference secretariat to confirm your booking is in place.

Q: What are the various deadlines for registration?

  • October 5, 2018: Call for proposals opens
  • October 5, 2018: Scholarship applications open
  • November 2018: Registration opens
  • January 14, 2019: Deadline for proposals and scholarship applications
  • April 15, 2019: Early early-bird registration closes (extension)
  • Aug 31, 2019 : Early-Bird Registration closes
  • October 1, 2019: Deadline for registration.

Q: Are there additional charges to the registration fee?

Your registration fee must be paid as part of the registration process. You will be asked to pay online by credit card/PayPal: (A 4.4% service fee charged by PayPal will be added to the above.) You can also pay by wire transfer: A US$7 incoming international wire fee will be added to each transaction. Please note that you should pay the outgoing bank transfer fee (typically US$20) by yourself. After making the payment, please send us proof of transfer – either a receipt, pay slip or screenshot from your online bank that clearly shows your name and account number. For more Bank account detail, please check it here.

Q:I need a receipt for my registration. What should I do?

Please email to 4wcwsinfo@goh.org.tw and you will receive a proof of payment. 

Q:Will I automatically get a receipt for my registration fee?

No. When you have registered and paid online you will be sent confirmation of your booking. To get a receipt, please contact the Conference Secretariat.

Q:Will I get a proof of payment when I arrive at the conference?

Yes, please contact information desk.

Q: Do all attendees need to register for the conference?

Yes, all attendees must register for the 4th World Conference of Women’s Shelters, regardless of whether they are participating in sessions and events.

Q: What special events will take place during the conference?

Please refer to program.

Q:If I have registered, how do I check in at the conference?

All participants will receive a pre-departure notice letter three weeks before the conference.

Q: Where do I pick up my badge and registration materials?

All participants will receive a pre-departure notice letter three weeks before the conference.  

Q:Are there any special discounts on registration?

Yes, the Full Conference Registrationfee is USD500 (after Sep 1, 2019).  We offer Early-Early-Bird Registration for USD250(by Apr. 15, 2019). Early-Bird Registration for USD350 (by Aug 31, 2019). For a group discount, please write 4wcwsadmin@goh.org.tw

Q: I do not have a pay pal account, can I use my debit card or cheque to pay?

We are sorry, we only accept pay pal/credit card, and wire transfer.
For more information, please clink here to see Event fee(s) >> Payment method. 

Q:Are hotel accommodations and meals included in the conference registration fee?

Lunches, coffee breaks and a gala dinner are included in the registration fee, Hotel accommodation is not. Please make your own hotel and childcare reservations. Please see information about making reservations at our recommended conference hotels here.

Q: Which receptions are open to all attendees?

The Gala Dinner Reception (Tuesday, Nov. 5, 2019, 18:00 – 20:30) is open to all overseas delegates who paid for the registration fee, scholarship recipients & Taiwanese delegates who have paid for Gala Dinner.

Q: Where is the location of the Lost and Found?

Go to the third floor secretariat.

Q: What kind of seating will be available at events for those with mobility needs, or who are unable to stand for long periods of time?

There will be seating marked Reserved for Accessible Seating at all plenaries. All events and receptions will have seating available for those who are unable to stand for long periods of time.


Others  (Travel / Study Tour / Booth / E-visa )

Q: Can I apply a booth during the conference?

No. there are limited slots for Exhibition booths, and we strongly suggest that you apply as soon as possible.

Q: Where is the Conference being held?

Kaohsiung Exhibition Center 
Address: No.39, Chenggong 2nd Road, Qianzhen Dist., Kaohsiung 806, Taiwan, ROC

Q: When is the conference held?

  • The 4th World Conference of Women’s Shelters (4WCWS) will be held in Kaohsiung on November 5-8, 2019.
  • Tuesday,Nov. 5 – 08:30 a.m. ~ 17:00 p.m.
  • Wednesday, Nov. 6 - 08:15 a.m. ~ 17:00 p.m.
  • Thursday,Nov. 7 - 08:15 a.m. ~ 17:00 p.m.
  • Friday,  Nov. 8 - 08:30 a.m. ~ 17:00 p.m. (Study Tour)

Q: Who is the host of the conference?

Organized by the Global Network of Women’s Shelters and hosted by the Garden of Hope Foundation

Q: How many people will attend the conference?

4WCWS will bring together 1,500 people from 120 countries to network and share ideas on how to strengthen women shelters and end violence against women.

Q: How big is the Venue?

Nearly 2,686 square meters, see the floor plan here.

Q: Will Wi-fi be available during the conference?

Yes, free Wi-Fi will be provided. Please prepare your own device.

Q: I am a Muslim, where can I pray during the conference?

A prayer room is provided on the 3rd floor, please feel free to use it.

Q: What’s the official conference hashtag?

#4WCWS

Q: Can I bring my partner/children?

You are welcome to bring friends and family to the conference. Adults must register and pay in the usual way, we can offer discounts to accompanying children, please contact us for details. (4wcwsadmin@goh.org.tw)

Q: I forgot if I have paid the registration fee or not, can I check it through the website?

Yes, please log in the website first, and find “My account”, then » View Contact Dashboard, you can see the statues of your payment.

Q: Do I need to apply an e-visa to enter Taiwan?

Nationals from many countries are eligible for visa exemption or landing visa. Please see visa application to check what visa you need to enter Taiwan. When you register for the conference, please check the e-visa box.

Q: Will you provide an invitation letter for my visa application?

If you require an official letter of invitation please apply at least six weeks prior to the conference, by  Sep. 15, 2019. 4WCWS will provide letters of invitation upon request only to participants with registration paid in full.

  • The letter of invitation will be emailed to you as a scanned document (.pdf-format).
  • Should it be necessary to send the original letter of invitation by post, you must bear all costs for the postal dispatch. For this purpose we will send you a separate payment link and give you a tracking number after the letter has been sent.

Please contact us to require an official letter of invitation.

Q: Do I need to take any vaccination to visit Taiwan?

You do not need anything more than routine vaccination to visit Taiwan. Check your local health information provides for details.

Q: How to get to the venue from city center?

MRT

  1. Sanduo Shopping District Station is the closest to KEC.
  2. It's a 10-minute walk from Exit 2.
  3. Please visitKaohsiung Rapid Transitto learn more updated information.

Kaohsiung Buses

Kaohsiung Bus Information: https://ibus.tbkc.gov.tw/bus/

  1. 168E Main Line

Back>Jinshih Lake Station<->Jinshih Lake Station

  1. 168W Main Line

Go>Jinshih Lake Station<->Jinshih Lake Station

  1. Red21

MRT Weiwuying Station <-> KMRT Sanduo Shopping District Station

  1. Red22

>Shin Kaong Rd.Intwesection <-> KMRT Weiwuying Station<

Taxi

You can take a taxi on the street or from Hotel. The taxi fee should be paid by cash or easy card. (you can top up at the convenient store)

Q: How to get to the venue from the Taoyuan International airport?

Taiwan High Speed Rail

High Speed Rail connects from Taipei in 1 hour and 30 minutes. Terminal in Kaohsiung is Zuoying Station: a 20-minute taxi ride to KEC. Or take the Kaohsiung Rapid Transit (KRT) to Sanduo Shopping District Station (R8) which is then a 10-minute walk to KEC. Since 2016 KEC has its own stop on the Light Railway (C8), connecting to the malls in the south of the city, Love River and to the KRT network. The cost of an average HSR ticket from Taoyuan to Zuoying is NT$1,330 (US$43).

Q: How to get to Kaohsiung city center from the Kaohsiung International airport?

By Metro: Kaohsiung International Airport Station (R2) take the metro to Sanduo Shopping District Station (R8), which is 10 minutes walk to the venue (Kaohsiung Exhibition Center)

Q: How can I get a taxi at the venue (Kaohsiung Exhibition Center)?

You can ask the information counter of KEC to get a taxi for you. (Located near the front door)

Q: I would like to travel around Taiwan after the conference, where can I get more information about Taiwan.

Please visit the official website of Tourism Bereau here. For travel information of Kaohsiung, please click here. You can also get tourist information at the hotel counter.

Q: Is there any restaurant or convenience store in the exhibition hall?

Yes, Located on the West end of KEC’s Central Boulevard, Messe Bistro offers a fine selection of mostly German dishes, great drinks and fresh draft German Warsteiner beer.

Q: How can I find out about visiting attractions?

For travel information of Kaohsiung, please click here.

Q: Is there any restaurant or Department store nearby the venue?

There are many restaurant or Department store located near Sanduo Shopping District Station, which is 10 minutes walk from the venue.

Q: Where can I find something to drink?

Tea and coffee are provided all day long during the conference. You can also find a bar at the first floor of the venue.

Q: What is the average price for a meal in Kaohsiung?

The average price for eating in a common restaurant is between USD 4 to USD 10. The price gets higher if you go to a high level restaurant.

Q: I am a vegetarian (Vegan), would you prepare meals for vegetarians?

We try to fulfill different kind of demand from the attendee, and prepare those meals differently. Please ask the staff and tell them your needs.

Q: Can I get a direct flight to Kaohsiung?

Yes, there are some direct flights from Asian major cities to Kaohsiung, departed from Hong Kong, Macau, Manila, Ho Chi Ming City, Bangkok, Hanoi, Shanghai, Kuala Lumpur, Singapore, Narita Airport, Busan and other airports.

Q: What airport should I fly into?

Both Taoyuan International Airport (TPE) and Kaohsiung International Airport (KHH). If you land in Taoyuan International Airport (TPE), the fastest way to Kaohsiung is to take the High Speed Rail, which takes 1.5hrs or 2hrs. (from Taoyuan to Zuoying (Kaohsiung Station.)

Q: What clothes should I pack for the weather in Kaohsiung in November?

The average temperature of Kaohsiung in Nov. is 21°C to 29 °C, and it tends to be sunny. We would recommend short sleeve clothes and thin coat. You can also check the forecast online.

Q: What is the currency used in Taiwan? Will I be able to use my dollars or credit card and where can I exchange my currency?

The Taiwan currency name is “New Taiwan Dollar“, shortened as NTD or NT$. The current exchange rates of the Taiwan Dollar are the following (always updated): 1 USD = 30.80 TWD. Click here to see more exchange rate. Credit cards are used for making payments in shops, department stores, restaurants, hotels. Click the following links for details on money exchange and ATMs forTaoyuan-Taipei Airportand Kaohsiung International Airport.

Q: I Have More Questions. What's the Best Way to Reach You?

Please email to 4wcwsinfo@goh.org.tw

Q: Where can I see more information about study tour?

https://fourth.worldshelterconference.org/en/program/study-tour

Q: Will the study tour cover the insurance?

Yes, please offer us your personal information as request while registering your own study tour.

Q: If I don’t want to attend study tour, can I get the refund?

The study tour fee is included in your registration which is non-refundable.

Q: Do I have to choose a route for study tour?

Yes. Please choose one route upon receiving our survey. Considering limited capacity of the tour, please register for the study tour as early as possible to ensure your space.

Q: What is the means of transportation for the study tours? Will lunch be provided?

We will arrange a tour bus for different routes. Yes, lunch will be provided.


Proposal/Program(Seminar/Workshop)

Q: Is the program conducted in English?

The official conference language is English. The plenary sessions will have simultaneous translation in Chinese, French, Spanish and Japanese. In the breakout sessions you can present a workshop or paper in any language, but please note there will be no translation service. For non-English applicants, please provide your own translation or feel free to apply to give a workshop in your language of choice - though this may limit your audience.

Q: Can I attend any plenary or workshop that I am interested in?

Yes, plenaries are opened for everyone. Spaces for workshop are limited. You can join a workshop only if there is available seating.

Q: What types of sessions or workshops are being offered?

Check the Program section for details.

Q:My proposal for workshop has been selected, should I register?

Yes.

Q: Can presenters use slides?

Yes. Each session room is equipped with a projector, laptop, screen, podium, and microphone. Additional equipment such as flip charts and simultaneous interpretation will be available at the presenter’s expense.


Accommodation

Q:How do I book my hotel at the 4WCWS rate?

Please book your discounted hotel rate for 4WCWS through the website pagehere.

Q:My proposal has been accepted. What date/time is my session? 

Please log in and check your session on-line.

Q:I have a PowerPoint/handout to accompany my presentation. What do I do?

You could upload them. Please log in and check your session on-line.

Q:I don’t like those hotel provided on the website, can I book other hotels I find on the internet?

There are a number of cheap and cheerful hotels and youth hostels in Kaohsiung for the budget traveler. However, most hostels tend to be unregistered and can close down without warning, so regrettably we cannot give any recommendations here.


Scholarship

Q: If my proposal has been accepted, does that mean my scholarship application had been accepted as well?

No. We received a large number of high quality and excellent applications, and due to limitations in the conference venue and intense competition, we were not able to accept all of them.   If your scholarship application had been accepted, the announcement email had been sent out to your email.

Q: How do I know if my scholarship application has been accepted?

If your scholarship application had been accepted, the announcement email had been sent out to your email. 

Q: How and when can I get my scholarship?  

We will inform you via email how you will be reimbursed/covered.

Q: Does a scholarship also cover the living cost?

Please note sponsorships do not include visa or e-visa fees, travel insurance, local transportation to and from the airport, or High Speed Rail from Taoyuan International Airport to Kaohsiung.


Support Us/ Donation

Q: Are there sponsorship opportunities?

Sponsorship opportunity is available for this conference. Please email to 4wcwsadmin@goh.org.tw